Annual General Meeting (AGM) 2024 + AGM Talk

Notice is hereby given that the Annual General Meeting (AGM) and Elections of the International Institute for Conservation of Historic and Artistic Works will be held at 1 Birdcage Walk, Westminster, London SW1H 9JJ on 29th January 2024 at 6.30 pm GMT, London time.

In accordance with Article 11 permitting Hybrid General Meeting, this AGM will be at a physical location where simultaneous participation will also be enabled via an electronic platform (Zoom). Members are invited to attend in person or participate in the AGM via a live webcast, which you will be able to access by a Zoom link which we will send shortly before the event, as well as making available to eligible members by logging into the IIC website.

You will be asked to consider and vote on the resolutions below:

1. To receive and consider the Reports of the Council and the Auditors and the Financial Statements for the year ended 30 June 2023. Read here. 

2. To authorise the Council to appoint auditors or independent examiners to the Institute, and to fix their remuneration for the ensuing year

3. To elect a Director of Communications

4. To transact any ordinary business of The Institute

By Order of the Council
Jane Henderson
Secretary-General
 21 December 2023

This notice was sent to all eligible members on 21 December 2023

Voting at the AGM

Honorary Fellows, Fellows, Individual, including Pathway to Fellowship and Early Career Members of IIC in good standing (that is, having paid their IIC membership fee for 2023- 2024) are able to vote at the AGM.

There are three ways you can vote:

• i. in person at the meeting
• ii. logging into your IIC member account online and using the new online ballot form, which will be live, and can be used for voting in advance, until 5pm (London time -GMT) Friday 26 January 2024.
• iii. using the form found at the foot of this page, which you can then complete and send to the IIC office by email.

Voting in advance or completion of a proxy form will not prevent you from attending and voting at the AGM in-person. If you appoint a proxy or voting in advance, and then decide to attend the AGM in person or by an electronic platform and vote, then that vote in person will override the vote in advance or proxy.

Online voting closes at 5.00 pm (London time - GMT) on Friday 26 January 2024.

Proxies

Members eligible to vote, including Individuals, Fellows, Fellows and Honorary Fellows, may appoint a proxy to exercise all or any of their rights to attend and to speak and vote at the AGM.

For paper votes and proxy votes the form can be returned by email to iic@iiconservation.org. Please remember that votes and proxy votes must reach IIC by 5.00 pm (London time - GMT) on Friday 26 January 2024 at the latest; votes and proxies received after then will not be counted.

Completion of a proxy card or voting online will not prevent you from attending and voting at the AGM. If you appoint a proxy or vote online, and then decide to attend the AGM in person and vote there, then the vote in person will override the proxy vote or online vote.

Attending the AGM + AGM Talk in-person

After the formal business of the AGM is concluded, the AGM Talk for 2024 'Unlocking Net Zero Live' will start at approximately 7 pm (GMT, London) with Dr Nick Merriman OBE. 

The theme of the evening will be focusing on the practical reality of the transition to a net zero future, bringing to life the opportunities for our sector to lead positive change. Dr Nick Merriman OBE is the incoming CEO of English Heritage. He was instrumental in the first UK Museum COP held at Tate Modern on 31 October 2023, organised by the National Museums Directors Council. This groundbreaking event secured consensus from museum leaders on collective action to decarbonise the sector and mitigate the impacts of the climate and biodiversity crises. Dr Merriman is also the editor of the recently published Museums and the Climate Crisis, which includes a series of challenging papers on how museums can respond to the interrelated global climate, biodiversity and pollution crises.

As a member if you wish to attend the AGM + AGM Talk in person please fill out this form so we can support your attendance as capacity at the venue is limited. The AGM Talk is free to attend and will be live streamed for members and non-members, please register for the live stream here.

If you have any issues accessing this form, please contact the IIC office at iic@iiconservation.org.

Candidates for Election 

Their election statements / manifestos can be viewed below.

Director of Communications

Mariana Escamilla-Martínez Manifesto

As an active member of the Communications Team since 2019 and having collaborated closely with IIC since 2018, my association with IIC has provided me with valuable insights into its mission and values. In my role as part of the communications team, I have successfully organized various online events, fostering community engagement and strengthening connections within the conservation field. As part of my work with IIC, I have also helped in the organisation of the IIC-Student and Emerging Conservator Conferences since 2019 and I am very fond of the energy that emerging professionals display. If elected, I would very much look forward to enhance the engagement of emerging conservators and students in particular within IIC.  As a Mexican professional, I would also aim to increase the participation of individuals from Latin America and other under-represented countries, fostering a more globally inclusive IIC membership. Such efforts could also be linked to supporting a more vocal engagement and exchange of content with the existing IIC Regional Groups around the world.